The best AI notetaker in 2026
Our pick is Runa. It takes notes on Mac and Windows without a bot in the call, remembers what was said across every meeting and document, and drafts the follow-up for you to approve. Here’s how it compares with 12 other AI notetakers, including Granola, Otter, Fireflies and Fathom.
Runa team · Updated October 28, 2026
Runa makes Runa, so weigh our pick accordingly. Every other product is described from its own website, linked on this page and checked on October 28, 2026. Plans and prices change, so confirm before you buy.
Our picks
The best AI notetaker for how your team works
The right notetaker depends on where you meet, who needs the notes and what has to happen after the call.
Best for teams
Runa
Bot-free notes on Mac and Windows, memory across every meeting and document, and the follow-up drafted for you to approve.
- No bot in the call. Records from your Mac or Windows computer, in any meeting app or in the room.
- Memory across meetings. Ask anything across your meetings and documents, with sources.
- Follow-ups drafted for you. Email, HubSpot or Salesforce update and tasks, sent only when you approve.
Best for typing your own notes
Granola
Bot-free notes built around what you type. Unlimited free notes, with the last 30 days visible.
Read more ↓Best free plan
Fathom
Unlimited recordings and transcripts for free. Bot-free on Mac only, in beta.
Read more ↓Best on phones and the web
Otter
iPhone, Android and web apps with live transcription, in six languages.
Read more ↓Best for many languages
Fireflies
Transcribes 100+ languages, with a bot or from the desktop app.
Read more ↓Best for EU hosting
Jamie
Bot-free notes on your device, hosted in the EU.
Read more ↓Best inside one meeting app
Zoom, Teams or Meet
The notes built into your meeting platform, included with some paid plans.
Read more ↓Side by side
13 AI notetakers, compared
How each one captures a meeting, where it runs and what it costs to start. Prices are per user per month, in US dollars unless marked €.
| Notetaker | Captures | Apps | Free plan | Paid from | Ask across meetings | In ChatGPT & Claude |
|---|---|---|---|---|---|---|
| RunaOur pickTeams that need meetings to turn into follow-through | Bot-free, from the desktop app | Mac, Windows | 10 AI notes a month, 2 weeks of history | $55 ($45.83 billed yearly) | Yes, across meetings and documents (Pro) | Yes |
| GranolaPeople who like to type their own notes | Bot-free, from the desktop or phone app | Mac, Windows, iOS, Android | Unlimited notes, last 30 days visible | $14 Business (billed monthly) | Yes | Yes |
| OtterLive transcription on desktop, phone and web | Bot, or bot-free from the desktop app | Mac, Windows, iOS, Android, web | 300 minutes a month, 30 minutes per conversation | $16.99 ($8.33 billed yearly) | Yes, capped by plan | Yes |
| FirefliesRecording calls with a bot, in 100+ languages | Bot, or bot-free from the desktop app | Mac, Windows, iOS, Android, Chrome | Unlimited bot transcription, limited AI summaries | $18 ($10 billed yearly) | Yes | Yes |
| FathomA generous free plan | Bot, or bot-free on Mac (beta) | Mac, Windows, iOS | Unlimited recordings and transcripts | $19 Team, 2-user minimum ($15 billed yearly) | Yes (beta) | Yes |
| tl;dvVideo recordings and clips | Bot (video), or bot-free (audio only) | Mac, Windows, web | Unlimited recordings; full AI notes for your first 10 meetings | €29 (€18 billed yearly) | Yes | Yes (Pro) |
| Read AISearch across meetings, email and messages | Bot, or bot-free from the desktop app | Mac, Windows, iOS, Android, web | 5 meetings a month | $19.75 ($15 billed yearly) | Yes | Yes (beta) |
| JamieBot-free notes hosted in the EU | Bot-free, from the desktop or phone app | Mac, Windows, iOS, Android, web | 10 AI notes a month, meetings up to 30 minutes | $29 Plus ($24 billed yearly) | Yes | Yes (Pro) |
| KrispLow-cost bot-free notes | Bot-free by default, optional bot | Mac, Windows, iOS, Android, Chrome | No (7-day trial) | $16 ($8 billed yearly) | Yes | Yes |
| Zoom AITeams that meet on Zoom | Built into Zoom; My Notes also works in Teams and Meet | Zoom app on desktop, mobile and web | 3 meeting summaries a month (Workplace Basic) | $16.99 Workplace Pro ($14.16 billed yearly) | Varies by plan | Zoom MCP connector (admin setup) |
| Microsoft TeamsCompanies on Microsoft 365 | Built into Teams | Teams desktop, web and mobile | No | $10 Teams Premium (billed yearly) | With Microsoft 365 Copilot | Not listed |
| Google MeetCompanies on Google Workspace | Built into Google Meet | Meet in the browser; Android for in-person | No | $14 Business Standard (billed yearly) | Not listed | Not listed |
| Notion AI Meeting NotesTeams that already work in Notion | Bot-free, from the desktop app | Mac, Windows, web, iOS, Android | Limited trial | $24 Business ($20 billed yearly) | Yes (Notion AI) | Yes (Notion MCP) |
“Bot-free” means the notetaker records from your own device instead of joining the call as a participant. Several tools offer both.
Why Runa
Why Runa is our pick
No bot joins your calls
Runa records your microphone and your computer's audio from its Mac or Windows app. It works in Zoom, Google Meet, Teams, browser calls and in the room.
It remembers across meetings
Ask what you promised a customer last month or what changed since the last sync. Answers come from your meetings and documents, with sources.
It does the follow-up
Runa drafts the follow-up email, the HubSpot or Salesforce update and the task. Nothing is sent or saved until you approve it.
It works where you use AI
The read-only Runa connector brings your meetings into ChatGPT and Claude, so you can ask about a call without switching apps.
Notes in your format
Start from five templates or write your own. Runa transcribes 32+ languages and can learn your voice so you're labeled correctly.
Built for teams
Private, team or shared folders with owner, editor and viewer roles. Customer data is not used to train foundation models.
When Runa isn’t the right choice
No notetaker is best for everyone. Look elsewhere if:
- You want the lowest price. Runa Pro is $55 per user a month, or $45.83 billed yearly. Krisp, Otter and Fireflies start at $8 to $10 a month billed yearly, and Granola's Business plan is $14.
- You need a phone or web app. Runa is a desktop app for macOS and Windows. It has no web app and doesn't run on Linux.
- You want video of your calls. Runa keeps transcripts and notes, and keeps audio only if you turn that on. tl;dv and Fathom record video with their bots.
- You want notes from meetings you skip. Runa takes notes on calls you're in, from your own computer. A bot like Otter's or Fireflies' can join without you.
The alternatives
The other AI notetakers worth a look
Granola
Best for people who like to type their own notes
Granola takes notes without a bot from its Mac, Windows, iPhone and Android apps, built around the notes you type during the call. The free plan has unlimited notes but only shows the last 30 days. Business is $14 per user a month, billed monthly, and adds follow-up emails and HubSpot, Attio and Affinity; Salesforce is on Enterprise.
Source: www.granola.ai/pricing, docs.granola.ai · checked Oct 28, 2026
Otter
Best for live transcription on desktop, phone and web
Otter can send its notetaker bot into Zoom, Google Meet and Teams, or record without a bot from its Mac and Windows app. It also runs on iPhone, Android and the web, with live transcription on every plan, and transcribes six languages. The free plan includes 300 minutes a month with a 30-minute limit per conversation; Pro is $16.99 a month, or $8.33 billed yearly.
Source: otter.ai/pricing, help.otter.ai · checked Oct 28, 2026
Fireflies
Best for recording calls with a bot, in 100+ languages
Fireflies records with its bot in Zoom, Google Meet, Teams and more than ten other platforms, or without a bot from its desktop app and, for Google Meet, its Chrome extension. It transcribes 100+ languages. Pro is $18 per seat a month, or $10 billed yearly.
Source: fireflies.ai/pricing, fireflies.ai/desktop · checked Oct 28, 2026
Fathom
Best for a generous free plan
Fathom's free plan includes unlimited recordings and transcripts. It records with a bot, or without one on a Mac, in beta; on Windows, bot-free recording is limited to an early Microsoft Teams test. Paid plans add AI follow-up emails and HubSpot and Salesforce sync, from $19 per user a month for Team, with a two-user minimum.
Source: www.fathom.ai/pricing, help.fathom.video · checked Oct 28, 2026
tl;dv
Best for video recordings and clips
tl;dv's bot records video in Google Meet, Zoom and Teams, and its desktop app records audio without a bot. There is no mobile app. The free plan keeps unlimited recordings for three months but writes full AI notes for only the first 10 meetings on the account. Pro is €29 a month, or €18 billed yearly.
Source: tldv.io/app/pricing, intercom.help/tldv · checked Oct 28, 2026
Read AI
Best for search across meetings, email and messages
Read AI joins Zoom, Teams and Google Meet with its assistant or records without a bot from its desktop app, and its search covers meetings, email and messages. The free plan covers five meetings a month; Pro is $19.75 a month, or $15 billed yearly.
Source: www.read.ai/plans-pricing, www.read.ai/desktop · checked Oct 28, 2026
Jamie
Best for bot-free notes hosted in the EU
Jamie records on your device without a bot, on Mac, Windows, iPhone and Android, and is hosted in the EU with GDPR and ISO 27001. The free plan gives 10 AI notes a month for meetings up to 30 minutes; Plus is $29 a month, or $24 billed yearly.
Source: www.meetjamie.ai/pricing, docs.meetjamie.ai · checked Oct 28, 2026
Krisp
Best for low-cost bot-free notes
Krisp's notetaker records without a bot by default, with an optional bot on paid plans, on Mac, Windows, iPhone and Android. There is a 7-day trial instead of a free plan; Core is $16 a month, or $8 billed yearly.
Source: krisp.ai/pricing, help.krisp.ai · checked Oct 28, 2026
Zoom AI
Best for teams that meet on Zoom
Zoom's built-in AI, called AI Companion until June 2026, summarizes Zoom meetings, and its My Notes feature also takes notes in Teams and Google Meet without a bot. Zoom Workplace Basic includes three meeting summaries a month; Workplace Pro is $16.99 a month, or $14.16 billed yearly.
Source: www.zoom.com/en/products/ai-assistant, zoom.us/pricing · checked Oct 28, 2026
Microsoft Teams
Best for companies on Microsoft 365
Teams' intelligent recap summarizes transcribed meetings. It comes with Teams Premium, $10 per user a month billed yearly, or with Microsoft 365 Copilot, which also adds the Facilitator agent for live notes in scheduled meetings. It only covers Teams meetings.
Source: support.microsoft.com/en-us/teams/meetings/recap-in-microsoft-teams, www.microsoft.com/en-us/microsoft-teams/premium · checked Oct 28, 2026
Google Meet
Best for companies on Google Workspace
Gemini's “Take notes for me” writes a summary with next steps for Google Meet calls, and can take notes in person on Android. It comes with Google Workspace Business Standard, $14 per user a month billed yearly, and higher plans, and supports eight languages.
Source: support.google.com/meet/answer/14754931, workspace.google.com/pricing · checked Oct 28, 2026
Notion AI Meeting Notes
Best for teams that already work in Notion
Notion's AI Meeting Notes records your mic and system audio from Notion's desktop app without a bot and saves the notes in your workspace. It needs the Business plan, $24 per member a month or $20 billed yearly.
Source: www.notion.com/help/ai-meeting-notes, www.notion.com/pricing · checked Oct 28, 2026
How to choose an AI notetaker
Run the same real meeting through your shortlist, then check:
- Capture. It works on your computer and in the meeting apps and rooms you use, with or without a bot.
- Accuracy. Names, numbers and speakers are right, including mixed-language speech.
- Decisions. The notes separate what was agreed from what was only suggested.
- Memory. You can ask a question that needs more than one meeting, and check the source.
- Follow-through. It drafts the email, CRM update or task, and lets you review it first.
- Team and privacy. You control who sees which meetings, and your data isn't used to train AI models.
Recording laws differ by place. Tell people when you take notes with AI, and get consent where it’s required.
Pricing
Start free. Grow with your team.
Basic
Free
Try Runa with your team.
- 10 AI meeting notes a month
- 2 weeks of meeting history
- Shared folders
- Custom note templates
Pro
$55per user / month
$45.83 a month, billed yearly.
- Unlimited notes and history
- AI chat across meetings
- Routines and advanced AI models
- Integrations and the Runa connector
Enterprise
Custom
More control for growing teams.
- Everything in Pro
- Single sign-on (SSO)
- Enterprise-grade security
- Priority support and API access
Frequently asked questions
What is the best AI notetaker in 2026?
Our pick is Runa. It takes notes on Mac and Windows without a bot in the call, remembers what was said across meetings and documents, and drafts the follow-up email, CRM update or task for you to approve. Granola is a strong, cheaper choice if you like to type your own notes, Fathom has the most generous free plan, and Otter covers phones and the web.
What is the best AI notetaker without a bot?
Runa, Granola, Jamie and Notion's AI Meeting Notes only record from your own device and never join the call. Otter, Fireflies, Read AI, Krisp and tl;dv offer a bot-free desktop mode as well as a bot. Fathom's bot-free mode is Mac-only and in beta.
What is the best free AI notetaker?
Fathom's free plan includes unlimited recordings and transcripts. Granola's free plan has unlimited notes but only shows the last 30 days, and Otter's gives you 300 minutes a month. Runa's free plan includes 10 AI meeting notes a month with two weeks of history.
What is the best AI notetaker for Windows?
Runa runs on Windows and records without a bot, and so do the desktop apps of Granola, Jamie, Otter, Fireflies, Read AI and Krisp. Fathom's bot-free recording is Mac-only for now, so on Windows it uses its bot.
What is the best AI notetaker for Mac?
On a Mac, Runa, Granola, Jamie, Krisp and Fathom (in beta), and the desktop apps of Otter, Fireflies and Read AI, can all take notes without a bot. Choose by what you need after the meeting. Runa drafts the follow-up and the CRM update for you.
Which AI notetakers work with ChatGPT and Claude?
Most of them now do. Runa, Granola, Otter, Fireflies, Fathom, Read AI, Jamie, Krisp, tl;dv and Notion all offer a connector or app for ChatGPT, Claude or both. Some limit it to paid plans.
Is it legal to use an AI notetaker?
It depends on where you and the other people in the meeting are, and some places require everyone's consent. Tell people when you take notes with AI, and get consent where it's required. Runa can show an on-screen indicator while it records.
Does Runa use my meetings to train AI models?
No. Runa is designed so customer data does not train foundation models.
How much does Runa cost?
Runa's Basic plan is free and includes 10 AI meeting notes a month with two weeks of history. Pro is $55 per user a month, or $45.83 billed yearly, and Enterprise is priced for your organization.
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