AI notes for in-person meetings
Use your laptop microphone to capture a conversation in the room. Runa turns it into a transcript and meeting notes, so decisions survive the walk back to your desk.
Before you press record
The best notes start with clear audio.
For a meeting around one table, the laptop microphone has to hear everyone. Put it where the group can be heard, reduce competing noise, and run a short test. A transcript cannot recover a sentence the microphone never captured.
Set the room up
Tell the group you are using AI-assisted notes. Choose the correct microphone in Runa and place it within hearing range of the participants. Avoid typing beside the mic.
Keep track of who is there
Add participant context and write down names, specialist terms, or details that matter. Ask people to avoid talking over one another when the discussion gets busy.
Review before you circulate
Check speaker names, decisions, numbers, and action owners against the transcript. Correct uncertain attribution rather than assigning a confident name to a guess.
Write down what changed in the room.
You do not need a second transcript in your own notes. Capture the context a recording can miss: which option was on the whiteboard, why a decision changed, and the question that needs an answer next time.
Use Runa for the spoken record, then review the summary and commitments. For customer interviews, the discovery template helps keep observations separate from your interpretation.
A quick check after the meeting
What was decided?
Separate a settled choice from an idea the team merely discussed. Preserve the reason for the choice where it was stated.
Who committed?
An action needs a real owner. Add a due date only when someone agreed to it; otherwise mark the date as open.
What is uncertain?
Check overlapping speech and unfamiliar names. Leave uncertain speaker attribution generic until you can resolve it.
Who needs the notes?
Share with the people who need the outcome, using the appropriate permissions. Keep source context available for questions.
Frequently asked questions
Do I need a meeting platform for an in-person conversation?
No. Runa can capture the conversation through your laptop microphone. You do not need to create a Zoom or Meet call just to take notes.
Will one microphone identify every speaker perfectly?
No. Shared microphones, background noise, and overlapping speech can make attribution uncertain. Add participant context and review important speaker labels and owners.
Can I use Runa for hybrid meetings?
Runa supports microphone and system-audio capture on your computer. Test your room, laptop, and call setup first, especially when remote audio plays through room speakers.